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Administrative assistant resume example, with the skills and details that stand out

By the CheckMyCV team · Updated

Administrative assistant resumes are screened fast because the same duties appear on almost every one. What separates a strong resume is scope and reliability: whom you supported, how much you handled, and the problems you solved. Below: a full example, the keywords to match, and the mistakes to avoid.

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Alicia Moreno
Denver, CO | (303) 555-0111 | alicia.moreno@example.com

Summary
Administrative assistant with 6 years of experience supporting senior executives, managing complex calendars, travel and board materials. Proficient in Microsoft 365 and Concur. Known for discretion and fast turnarounds.

Work Experience
Executive Administrative Assistant, Summit Health Partners, Denver, CO
February 2022 - Present
- Managed the calendar of 2 vice presidents, scheduling 30+ meetings per week across 3 time zones.
- Booked domestic and international travel and processed expense reports in Concur, keeping submissions on time each month.
- Prepared agendas, slide decks and minutes for weekly leadership meetings and tracked action items to completion.
- Coordinated 6 off-site leadership events of 40 to 80 attendees, working with venues and caterers within budget.
- Handled confidential personnel and financial documents with strict discretion.

Administrative Assistant, Front Range Engineering, Denver, CO
June 2019 - January 2022
- Supported a team of 15 engineers with scheduling, purchase orders and document control.
- Created a shared filing system in SharePoint that cut the time spent searching for project documents.
- Greeted visitors and managed incoming calls and mail for a 40-person office.

Skills
Calendar management, travel coordination, Microsoft Outlook, Excel, PowerPoint, SharePoint, Concur, expense reports, event planning, meeting minutes, typing 75 WPM

Education
Associate of Applied Science in Office Administration, Community College of Denver, 2019
Fictional example79/100 on our check
Administrative assistant to executives, 6 years. Person, employers and numbers are invented for illustration: use your own.

What recruiters check first

  1. Whom you supported. One executive, a team or a department, and their level.
  2. Scope of the work. Calendar volume, travel, expenses, events, vendors, meetings you organized.
  3. Tools. Microsoft 365 or Google Workspace, scheduling and expense tools, and typing speed if relevant.
  4. Judgment and discretion. Handling confidential information, prioritizing for a busy executive, anticipating needs.

Keywords to include

Applicant tracking systems compare your resume to the words in the job posting. These come up most often for this role: keep the ones you can back up in an interview, spelled exactly as in the posting.

Hard skills

Soft skills

Summary example

Avoid

Organized and detail-oriented administrative assistant looking for an opportunity in a professional environment.

Better

Administrative assistant with 6 years of experience supporting senior executives, managing complex calendars, travel and board materials. Proficient in Microsoft 365 and Concur. Known for discretion and fast turnarounds.

Written for illustration: replace every detail with your own.

Work experience bullets: before and after

A task describes the job. A result describes you. For each role, keep three to five bullets that say what you did, at what scale, and what it changed.

Avoid

Responsible for managing the calendar.

Better

Managed the calendar of 2 vice presidents, scheduling 30+ meetings per week across 3 time zones and resolving conflicts before they happened.

Avoid

Worked on travel arrangements.

Better

Booked domestic and international travel and processed expense reports in Concur, keeping submissions on time each month.

Avoid

Helped with meetings.

Better

Prepared agendas, slide decks and minutes for weekly leadership meetings, and tracked action items to completion.

Fictional examples: the numbers show the expected shape. Use yours, and never invent any.

How to structure it

  1. Header: name, city and state, phone, email. No photo.
  2. Summary: years of experience, level of executive supported, and key tools.
  3. Skills: software and office skills, using the posting's wording.
  4. Work Experience: each role with who you supported, then bullets with scope and results.
  5. Education and certifications: degree and certifications such as Microsoft Office Specialist.
  6. Optional: languages and typing speed if requested.

Mistakes that get a resume skipped

Frequently asked questions

What is the difference between an administrative assistant and an executive assistant resume?

An executive assistant resume stresses support for senior leaders, judgment and confidentiality. An administrative assistant resume can be broader, covering office operations and team support.

What skills should I list on an administrative assistant resume?

Match the posting: calendar and travel management, Microsoft 365 or Google Workspace, expense tools, data entry and communication. Back them up in your bullets.

Is typing speed worth including?

Include it if the job posting mentions it and your speed is strong, for example 70 words per minute. Otherwise, use the space for results.

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